Senior Bookkeeper/Accountant
Hours: 32 hours/week, Monday through Thursday
Salary: $44,000 - $48,000, contingent on experience
Benefits: Excellent benefits package, including health insurance, dental & vision coverage, sick days, holidays, and vacation
Supervisor: Director of Finance
Organizational Background
Green America is a national non-profit organization that mobilizes consumers, investors, and businesses to use their economic power to create an environmentally sustainable and socially just economy. We create change in the world with three strategic hubs: 1) Our Consumer Education & Action campaigns create consumer demand that sends signals to the market calling for change, 2) Our Green Business Network is proving that green innovation is not only good for people and our planet, it is also profitable and sustainable, and 3). Our Center for Sustainability Solutions brings together diverse stakeholders along entire supply chains to solve complex sustainability problems that no single business, organization, or leader can solve alone.
We organize our national network of 250,000+ consumer activists, 2,000 Green Business Network members, and our growing list of corporate and supply chain partners around four core issue areas: 1) Safe Food & Sustainable Agriculture, 2) Clean Energy & Climate Action, 3) Fair Labor & Social Justice, and 4) Responsible Finance & Better Banking.
Duties and Responsibilities:
Accounts Payable
- Process vendor invoices, employee travel reimbursements and other check requests and make payments via check and ACH.
- Insure that there are funds in the appropriate bank account to cover all required vendor payments
- Maintain the vendor file in Intacct including the Tax ID information (W9 or W8) and 1099 status for all vendors.
- Prepare and issue Form 1099 to all appropriate vendors.
- Reconcile the General Ledger Accounts Payable balance with the Accounts Payable sub ledger and Vendor Aging report.
- Maintain AP related forms and update as needed due to changes in the chart of accounts or department codes.
- Review monthly bank reconciliations, verify that checks clear in a reasonable time frame and perform research as needed.
Payroll
- Enter employee information into the payroll system and process payroll on the scheduled dates.
- Review payroll reports and pay checks/stubs to verify that the payroll was processed accurately.
- Prepare journal entries to record all payroll related activity.
- Setup, process and monitor all payments to payroll related vendors (Metro, retirement, etc.) and tax agencies in a timely and accurate manner.
- Insure that there are funds in the appropriate bank account to cover all required payroll and related payments.
- Reconcile all relevant GL account balances with payroll and related reports. Insure that all balance sheet and expense accounts match the payroll reports and create subsidiary Excel schedules when needed.
Revenue Journal Entries
- Obtain the necessary transaction source for all revenue related entries (cash based) and make the required journal entries into the accounting system.
Cash Management
- Monitor cash accounts and request transfers between accounts as needed so that payroll, accounts payable and other payments, including checks, ACH and wire transfers are fully funded.
- Prepare any intra-GA cash transfer entries and record in Intacct.
- Assist in the preparation of the monthly bank reconciliations, as needed.
Miscellaneous
- Work with Green America’s external auditors on the annual audit and tax return.
- Ability to work with and maintain confidential and sensitive information.
List of software this position will utilize:
- Intacct Accounting Software
- Paychex
- Microsoft Office Suite
- Online banking
- PayPal
- ACH via vendor sites
- Metro
- Retirement plan vendor
You will be a good fit for this position if:
- You’re well versed in financial concepts.
- You are meticulous as it relates to accuracy, detail and organization, and can work independently as needed in a high-volume environment.
- You recognize that an accounting and finance function in any organization has a responsibility to support other departments so that they can get their work done more efficiently.
- You have a solid understanding of accounting software, online banking, payroll software, and the Microsoft Office suite of software, and how to best use those tools to get the job done.
Qualified Candidates should have:
- Bachelor’s Degree in Accounting, or equivalent combination of education and experience
- Minimum of 3-5 years work experience in each of the job duties listed
- Outstanding references
Hours of Work:
- 9:00 to 5:00, Monday through Thursday, and some evenings and weekends as needed. No telecommuting.
How to Apply:
Send cover letter and resume to hract@greenamerica.org.
No phone calls, please.
Green America is an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination regarding: age, class and economic circumstance, ability/disability, physical appearance and body size, race, ethnicity, country of origin or nationality, religion, sex, gender, gender identity, and sexual orientation and identity.
Green America values diversity within our staff, fellows, and interns. We believe the diversity of experiences, ideas, individuals, and organizations in our community and the sector makes us stronger. To create a more just and engaged world, we must embrace and celebrate diversity, practice inclusion, and exercise our role as a champion of equity.
